
An accounts payable department has many responsibilities to fulfill to ensure that payments to suppliers are made on time and the needs for flexibility in the organization are met:
- Managing Supplier Relationships
- The accounts payable department is responsible for creating and maintaining a partnership with each supplier to ensure that all terms and conditions of the relationship are met.
- Processing Invoices
- The accounts payable department receives invoices and records liabilities and corresponding expenses or assets. Often, the accounts payable department will have to match vouchers with invoices and purchase orders from other departments such as purchasing.
- Processing Payments
- The accounts payable department ensures that payments are made in the most timely, accurate, and efficient manner possible. Before paying its suppliers, the accounts payable department needs to consider several factors, such as the due date of the invoice, whether a discount can be taken, and the amount of cash on hand versus the amount due to suppliers.
Accounts Payable Business Processes
This process flow illustrates the Accounts Payable business processes:
Accounts Payable Integrations
The JD Edwards EnterpriseOne Accounts Payable system works with other JD Edwards EnterpriseOne systems to ensure that all payables transactions and information are fully integrated into accounts payable.
This graphic illustrates the systems that integrate with the JD Edwards EnterpriseOne Accounts Payable system:
Errors
- 0047 – Invalid – Duplicate Adjusting Entries
- 0062 – Invalid – Check Already Voided
- 0082 – Duplicate Supplier/Invoice Number
- 0083 – Duplicate Supplier/Amount
- 0084 – Total Amount/Sum of Detail Do Not Match
- 0086 – Item Partial or Totally Paid
- 0087 – Hold Payment Code Active
- 008Q – Initial Term Apportionment Code Invalid.
- 00BT – Invalid Tax Processing
- 0111 – Disc. Taken Greater than Disc. Available
- 0113 – Invalid Selection (*ALL)
- 017G – Invalid Write Program
- 017H – Invalid Attachment Program
- 017I – Invalid Debit Stmt Program
- 017O – Invalid Register Program
- 0195 – Discount Cannot Be Negative
- 0196 – Discount Taken Greater than Discount Avl
- 0197 – Applied Cannot Be Greater than Open
- 024X – G/L Bank Acct X12 Information Not Found
- 0287 – Obligation Cost Center Invalid
- 029F – Invalid Person/Corporation Code
- 029G – Scheduling over Capacity –WARNING
- 029I – WARNING: Alternate Address Combining
- 029M – Alternate Address Combining
- 031P – Inquiry On Voucher Only Not Allowed
- 035FIS – P4312 Version Invalid
- 036FIS – R048101 Version Invalid
- 036T – Warning – Tax ID Does Not Match
- 036U – Tax ID Does Not Match
- 0374 – No Payment or Billing Instructions
- 037FIS – P03B102 Version Invalid
- 038FIS – P03B602 Version Invalid
- 039FIS – P03B0001 Version Invalid
- 040FIS – R03B50A Version Invalid
- 041FIS – R03B50D Version Invalid
- 042FIS – R03B50E Version Invalid
- 0430A – Automatic Payment in Progress
- 0470 – Splits for Multi-Company Single Supplier
- 04AC – WARNING – Next Payment Number is blank
- 04DR – Drafts in Alternate Currency Not Allowed
- 04NP – Invalid Payment Number
- 04PX – F0413 is not setup in table F00022
- 0667 – Record Has Already Been Voided/Deleted
- 079A – Invalid Bank Account Number
- 079C – Transit Code Mask Failure
- 079D – SWIFT Code Mask Failure
- 079O – Cannot Enter Both Fields
- 0809 – Document Type Invalid
- 080J – No Payee Address Information Defined
- 080L – Payee Mailing Name Blank
- 080M – Payment Not in NLG or Company Currency
- 080N – Payee’s Company Name is Blank
- 080O – Dutch Bank Account Types
- 080P – Bank Information not defined
- 080Q – Payee City Name is Blank
- 080R – Country Code is Blank for Payee Address
- 081M – Costs Abroad
- 081N – Group Name Not Defined In Payment File
- 081O – Kind Of Enforcement
- 081P – Crossed Check Not Defined.
- 081Q – Payment Instruction Code 1
- 081R – Payment Instruction Code 2 Not Defined
- 081S – Payment Instruction Code 3 Not Defined
- 081T – Payment Instruction Code 4 Not Defined
- 081U – Goods Code Required if Group Name =’1′
- 081V – Costs NLG/Foreign
- 081W – Payment Information Incorrect
- 081X – Swift Code Not Defined
- 081Y – Warning – Amount Cannot Contain Decimals
- 081Z – Payment Currency Must Equal A/C Currency
- 082A – Nature of Payment or Registration Blank
- 082B – Artical and/or Trader Number Not Defined
- 082C – Payment Not Normal or Check
- 082P – Bank Address is Blank
- 0838 – Total Retn/Sum of Detail Do Not Match
- 0839 – Total Disc/Sum of Detail Do Not Match
- 085C – Payment detail won’t be printed -WARNING
- 089A – Pay Status Inquiry Invalid.
- 092O – Call to A/P Print Payment Unsuccessful
- 093V – Call to A/P Print Payment Unsuccessful
- 0942 – Invalid A/P Check Sequence Value
- 0943 – A/P Check Sequence Update Error
- 0944 – Invalid A/P Check Version
- 094O – Item has already been paid.
- 097G – Invalid Reference Number
- 0HDC – X04571 Business Function Failed
- 1000P – Automatic payment pay item exceed 9999
- 103B – Invalid Record Type
- 107E – Change Action Invalid
- 10ID – Pay Status Update Not Allowed
- 1131 – Currency Code Invalid for Bank Account
- 1132 – Currency Display Mode Invalid
- 115R – Combination of Fields Invalid
- 1202 – Invoice Number Must Not Be Blank
- 1203 – Invalid Date – G/L
- 1204 – Invalid Date – Invoice
- 1205 – Invalid Date – Due
- 1206 – Key G/L Not Set Up for Discount
- 1207 – Key G/L for Discount Has Invalid Account
- 1208 – Gross Amount Must Not Equal Zero
- 1209 – Address Line 1 Cannot Be Blank
- 1210 – Alpha Name Cannot Be Blank
- 1211 – Person/Corporation Code Invalid
- 1212 – Address Number Already Assigned
- 1213 – State Code Invalid – Not in Desc Titles
- 1214 – Posting to a Prior Period Not Allowed
- 1230 – Percent Total Invalid
- 1250 – Recurring Voucher Not Eligible for Split
- 1312 – Voucher Is No Longer Approved for Pymt
- 159K – Update Prohibited
- 159L – Update Prohibited
- 162M – Mixed Currencies Not Allowed
- 163J – Manual Payment cannot be deleted
- 1804 – Warning – Invalid Tax ID
- 1912 – Duplicate Supplier/Invoice Number
- 1HDC – X04571 Business Function Failed
- 2147 – Redistribution Invalid
- 2148 – Action Invalid for Invoice Register
- 2572 – Voucher Not Eligible for Deletion
- 2646 – Bolla Doganale Must Be A Tax Only Entry
- 2661 – Invalid Document Type
- 2662 – Bolla Doganale Entry not Allowed
- 3310 – Change To Posted Preliminary Voucher
- 3312 – Action Invalid in Voucher Mode
- 3352A – Installment Payment Terms Invalid
- 3352B – Not All Vouchers Returned
- 3352E – Prepayment Voucher Required
- 3361 – Dlt/Chg of Voucher with PO/Contr WARNING
- 336V – At least one voucher could not be voided
- 3511 – Delete/Void of Reconciled Payment
- 3512 – At least one voucher could not be voided
- 3522 – Payment Has Been Voided
- 3637 – Delete/Change of Voucher with PO/Contr
- 3683 – Invalid Print Sequence ID
- 3705 – Invalid Print/Update Programs
- 3708 – Call to A/P Print Payment Unsuccessful
- 3709 – Call to A/P Debit Statement Unsuccessful
- 3716 – Amount over Payment Limit
- 3717 – Amount Under Payment Limit
- 3718 – Supplier Bank Acct Information Not Found
- 3721 – Call to A/P Update Payment Unsuccessful
- 3744 – Currency Code Invalid WARNING
- 3748 – Amount Range Edits Not Performed-WARNING
- 3781 – Call to Create Tape Pgm Unsuccessful
- 3782 – BACS Tape File Not Approved
- 3813 – Missing Address Book Information
- 3946 – Split payment not allowed
- 3947 – Current Dom Exch Rate Does Not Exist
- 3986 – AAI PQ Account Not Set Up
- 401C – Voucher Document Invalid for PWP
- 401E – Voucher Document Invalid for PWP
- 401F – Business Function &1 Failed
- 401I – No Vouchers Selected for PWP Group
- 401J – Voucher Document Invalid for PWP
- 401K – Voucher Document Invalid for PWP
- 401L – Voucher Document Invalid for PWP
- 401M – Voucher Document Pay Status Warning
- 401N – Voucher Added at Document Level
- 401O – Transactions already in a PWP Group
- 401P – Transactions Added at the Pay Item Level
- 401Q – Voucher Document Invalid for PWP
- 401R – No Invoices Selected for PWP Group
- 402I – Error Assigning PWP Group Number
- 402J – Changing Pay Status for PWP Voucher
- 4157 – Invalid Selection For Use (A/P & 1World)
- 420Y – Invalid Payment Print Program
- 42A3 – Action Invalid
- 430A – Payment Category Code is Blank
- 430B – Payment Category Code is Blank
- 430C – Article Number is Blank
- 430G – Trader Number is Blank
- 430H – Nature of Payment Code 1 is Blank
- 430I – Nature of Payment Code 1 is Blank
- 430J – DNB Registration Number is Blank
- 430K – DNB Registration Number is Blank
- 430L – Processing Code is Invalid
- 430N – Cheque Forwarding Code is Invalid
- 430O – Correspondent Costs Code is Invalid
- 430P – Name of Beneficiary’s Bank is Blank
- 430Q – Town of Beneficiary’s Bank is Blank
- 430R – Beneficiary’s Address is Missing
- 430S – Invalid Beneficiary’s Bank Account Numbe
- 430T – Invalid Paymnent Instruction Code
- 43B014 – Invalid Automation Rule
- 444V – Vertex Tax Amount Override WARNING
- 4566 – Invalid Action
- 502B – One Time Payment Info Must Be Entered
- 514P – Invalid CUSIP Number
- 721A – Multiple Main Address Not Allowed
- 761A – Credit Invoice Status Rules Error
- 762A – Credit Invoice Constants are Not Setup
- 763A – Credit Invoice not allowed from Vendor
- 764A – Change Action not Allowed
- 765A – No transitory tax area for suffix &1
- 766A – Error in transitory tax area – suffix &1
- 767A – The voucher is not a credit invoice
- 768A – PCG Process Credit Invoice Error
- 769A – Special Draft Voucher Already Paid
- 999P – The number of pay items is more than 999
- PV001 – No Voucher Records
- PV002 – No G/L Distribution records
- QE01 – Data Source is blank
- QE02 – Server is blank
- QE03 – User ID is blank
- QE04 – Password is blank